We’re looking for an organised, customer-focused and proactive Events Coordinator to join the Events team at St Antony’s College.
Reporting to the Head of Operations, you will play a key role in coordinating internal seminars, conferences and teaching events, as well as managing external bookings. You will be the first point of contact for event enquiries, ensuring all bookings are handled professionally, efficiently and in a timely manner.
About the role
St Antony’s hosts around 15–20 seminars and events each week during term time. You will support this busy academic environment by organising accommodation and rooms, ensuring a consistently high standard of service.
Working as part of a small, collaborative team, you will balance academic priorities with external bookings, taking account of commercial considerations while supporting student life and College activity.
Key responsibilities
Manage room and accommodation bookings for internal and external events
Act as the main contact for event enquiries
Provide accurate quotes for hospitality and room hire
Communicate changes, cancellations and new bookings promptly
Prepare contracts and invoices, including VAT requirements
Maintain accurate booking system records and conference information
Welcome external organisers and provide event information
Support selected events in person, including occasional evenings and weekends
Produce weekly reports and maintain accurate records
Review and improve administrative processes to ensure efficiency
About you
You will have:
At least one year’s experience in events management (hospitality or education)
Excellent IT skills (including MS Office) and willingness to learn new systems
Strong customer service and communication skills
High attention to detail and strong organisational ability
The ability to work independently and use initiative
A calm and effective approach under pressure
A hands-on, team-focused attitude
You will also be flexible, with willingness to work occasional weekends, early starts or late finishes.
About St Antony’s College
St Antony’s is a vibrant, international graduate-only college of the University of Oxford, with a diverse community representing more than 70 countries. The College plays a leading role in interdisciplinary research and hosts a wide range of academic events.
Benefits
41 days’ annual leave (including bank holidays), with option to sell up to 5 days
University of Oxford Staff Pension Scheme
Free staff meals when working around lunch service
Staff social events
Travel schemes and on-site parking (subject to availability)
University Card with access to Oxford facilities
Retail discounts
How to apply
For more information and to apply, please click the 'Apply' button above.