Hours: 35 hours per week
We’re looking for an organised, detail-focused and student-orientated Academic and Admissions Officer to join the Academic Office at St Antony’s College. This is a full-time role (35 hours per week), with a salary of £30,378 to 35,608 gross per year plus an annual Oxford weighting allowance of £1,730.
Reporting to the Academic Services Manager, you will support the full student lifecycle, with a particular focus on delivering the graduate admissions cycle and ensuring high-quality academic and student administration.
About the role
You will manage graduate admissions and contribute to on-course student administration, working as part of a small, collaborative team. You will ensure processes run smoothly, deadlines are met, and students and applicants receive a professional, consistent service.
Key responsibilities
Admissions and start of year
Manage day-to-day graduate admissions processes
Act as a key contact for admissions enquiries
Process applications and record decisions accurately
Prepare offer packs and support applicant communications
Track offers, acceptances and withdrawals, producing reports
Coordinate pre-arrival activity, enrolment and Welcome Week
Support matriculation and maintain accurate student records
Ensure UKVI compliance, including right-to-study checks
Liaise with University teams and support scholarship administration
Student administration
Respond to enquiries from applicants, students and graduands
Prepare standard documentation (status letters, transcripts)
Maintain accurate student records in line with data protection
Support enrolment, examinations and graduation processes
Contribute to student communications and website updates
Assist with scholarships, grants and Academic Office projects
Some evening or weekend work is required during peak periods.
About you
Essential:
Strong communication and customer service skills
Excellent organisational skills and attention to detail
Confidence working with data and advanced IT skills (including Excel)
Ability to prioritise, work independently and remain calm under pressure
Sound judgement and discretion with sensitive information
Understanding of data protection requirements
Flexible and team-focused approach
Desirable:
Degree or equivalent experience
Experience in Higher Education or student administration
Experience using systems such as eVision or GSS
Experience producing reports or management information
About St Antony’s College
St Antony’s is a vibrant, international graduate-only college of the University of Oxford, with a diverse community representing more than 70 countries. The College plays a leading role in interdisciplinary research and hosts a wide range of academic events.
Benefits
41 days’ annual leave (including bank holidays), with option to sell up to 5 days
University of Oxford Staff Pension Scheme
Free staff meals when working around lunch service
Staff social events
Travel schemes and on-site parking (subject to availability)
University Card with access to Oxford facilities
Retail discounts
How to apply
For more information and to apply, please click on the 'Apply' button above.
Closing date: 9.00am Tuesday 14 April 2026